Asyst Guidelines

How to make R.R (Receiving Report)

Step 1: Go to Entries (right upper side)

Step 2: Go to Purchase/ AP Entry

Step 3: Go to Receiving / VP

(For shortcut just press CTL+R)

Step 4: Click add (Blue Button) For New Transaction to be made

Step 5: Click Non-Trade Purchase (This is the type of transaction that will are using all the time)

Step 6: Choose Manila as cost center

Step 7: Choose the Name of Supplier

Step 8: Type the amount of payment in gross amount

Step 9: Type the reason / details of the payment in remarks

Step 10: If all entries are correct click save Button on the upper right corner

Step 11: Asyst System will ask if the information is correct, click yes

Step 12: Add account name by clicking add button, choose account name and amount. Click the account type if its credit or debit

If the system generated inappropriate account name, to delete it just click the delete button.

Step 13: Double check all entries, if you have some changes then click the edit button and if all entries are correct you can now save the transaction.

Step 14: To print; click the button print on the upper portion. Click also the refresh button (Yellow zigzag line) to set-up the size of the paper.

Step 15: Click properties, Choose User-defined as document size, cick unit as mm and type the paper width 210 and paper height of 140. Click ok

Step 16: Always print it in A4 size, 2 copies and in crosswise size (side by side).

How to make C.V (Check Voucher)

Step 1: Go to Entries (right upper side)

Step 2: Go to Purchase/ AP Entry and Go to Vouchers

(For shortcut just press CTL+H)

Step3: Click add (Blue Button) For New Transaction to be made

Step 4: Choose the Name of Supplier

Step 5: Choose the Bank Code “MBTCPHP” as always.

Step 6: Choose Manila as cost center

Step 7: Click and check the check# if is correct

Step 8: Type the amount of payment in pmt amount

Step 9: Type the reason / details of the payment in remarks

Step 10: If all entries are correct click save Button on the upper right corner

Step 11: Double Click the transaction entry, double check the amount then click apply.

Step 12: Asyst System will ask if the information is “correct” click yes and close the transaction

Step 13: It will reflect the account details. If correct, click “Exit” and if there’s some changes click “edit”

Step 14: Click yes and ok if all entries are ready for printing

Step 15: For voucher printing, click the button print on the upper portion. Click also the refresh button (Yellow zigzag line) to set-up the size of the paper.

Step 15: Click properties, Choose User-defined as document size, cick unit as mm and type the paper width 210 and paper height of 140. Click ok

Step 16: Always print it in A4 size, 2 copies and in crosswise size (side by side).

How to make J.V (Journal Voucher)

Step 1: Go to Entries (right upper side)

Step 2: Go to G.L Entries

Step 3: Click Journal Voucher for New Transaction to be made

(For shortcuts just press CTL+G)

Step 4: Click add (Blue Button) For New Transaction to be made

Step 5: Put reference # for the following entries

• Online Transfer - type JV(with OLT number) you can see it at the upper right corner
  

Ex. JV14-174

• BDO Transfer – type BDO last two digit of the year – last three digit of the check
  

Ex: BDO14-529

• Fund Transfer – type TR (with transfer reference number) you can see it at the upper right corner
  

Ex: TR14-063

Step 6: Choose Manila as cost center

Step 7: Put the actual date where you made the transaction

Step 8: Asyst System will ask if the information is “Date is not within allowable date range, continue anyway” click yes

Step 9: Type the transaction details in particular box: Ex: Globe Broadband Billing, PLDT billing and etc.

Step 10 : Encode the details of Transaction : Choose the account details and #

Step 11: Type the amount and choose for acct. type if it’s debit or credit

Step 12: Choose Manila as cost center

Step 13: Double check all entries, if you have some changes then click the edit button and if all entries are correct you can now save the transaction.

Step: 14: If all the transaction details is already encoded, cancel the GL details to see the all the transaction entries and double check it. Asyst will prompt whether all entries are balance.

Step 15: To print; click the button print on the upper portion. Click also the refresh button (Yellow zigzag line) to set-up the size of the paper.

Step 16: Click properties, Choose User-defined as document size, cick unit as mm and type the paper width 210 and paper height of 140. Click ok

Step 17: Always print it in A4 size, 2 copies and in crosswise size (side by side).

How to add Payee / Supplier’s Name

Step 1: Click Set-up, contact information and contact

(For shortcut just press CTL+N)

Step 2: Click add (Blue Button) for add a record to be made

Step 3: Type contact code (initial of payee / contact name)

Step 4: Always check the column of customer and supplier (if one of this is not check it will not reflect to payee / contact name)

Step 5: Fill-up the contact name, agent code (ex. The initial of consultant who requesting for referral reward), Price Level (SP), vat type (non-VAT or w/ vat)

Step 6: If all details are correct, click save.

Deletion / Correction

For Check Voucher & Receiving Report

• There’s no edit version for c.v and r.r especially if you already process it
  

• You need to delete first the Receiving Report entries before Check Voucher
  

Journal Voucher

• Press the Journal Voucher entries and double click the account entries for deletion or edit of amount (note: no edit version for account name)